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BY-LAWS

NACOGDOCHES COUNTY MOUNTED PATROL

Article 1.01 NAME

The name of this Organization shall be the Nacogdoches County Mounted Patrol.  Any use of this name except that which is expressly authorized by the Board of Directors of the Organization is strictly prohibited.  Hereafter in these By-Laws, this entity shall be referred to as the Organization.

Article 2.01 PURPOSE

The purpose of this Organization shall be to maintain a group of skilled horse persons to establish a competing and performing equestrian drill team and to assist with the Nacogdoches County Exposition Center and to participate in other such activities as may be selected by the Board of Directors.

Article 3.01 GOVERNMENT

A Board of Directors shall govern the Organization.  The Board of Directors shall consist of 5 appointed members.  Appointment will be lifetime appointments.  Decisions by the Board are based on a majority vote of the Directors.  Upon a vacancy in the Board of Directors any member may submit an application for appointment.  The Board of Directors will review all applications and appoint new directors, as they so desire.  The Board of Directors shall decide, direct and oversee all activities of the Organization.  A Director may be removed from the Board of Directors by a unanimous vote of the other 4 Directors.

Article 4.01 MEMBERSHIP

Any person desiring membership in the Organization shall submit an application to the Board of Directors.  The Board of Directors shall have the sole authority to reject or approve new applicants for membership in the Organization as tey may decide is necessary or in the best interest of the Organization.

4.01A Active Member: Is a riding or non-riding member who is in good standing with the Organization.

4.01B Riding Member: Is an active member that participates in the drill team functions and owns a horse, trailer and transportation which meet the requirements of the Organization.

4.01C Non Riding Member: Is an active member who does not meet the riding member requirements.  All non-riding members must be an immediate relative to a riding member.

4.01D Alternate Riders: Shall consist of riders:

1.    Who cannot commit 100% to practices and performances or other events.

2.    Who join the team when the team is filled to the maximum (12 riders) until a position comes open.

Alternates will be required to attend all practices and be able to ride the drill in numerous positions.

Article 5.01 APPOINTED OFFICES

The Board of Directors shall appoint members to serve in the following offices:  Secretary, Treasurer, Drill Master, Assistant Drill Master, Chaplain and Assistant Chaplain.

The Board of Directors shall have the sole authority to dismiss any member from their appointed office and to select replacement members as they may decide necessary or in the best interest of the Organization.

Article 6.01 DUTIES OF APPOINTED OFFICES

6.01A Secretary: Shall have the custody of all papers, records, and documents pertaining to the Organization.  Shall keep a record of minutes of any meetings, issue all notices and prepares any required correspondence.

6.01B Treasurer:  Shall maintain the financial accounts and make deposits and disbursements, and shall perform other duties assigned.  Shall prepare financial reports as needed to keep the Board of Directors and the membership informed of the account status.  Any check written on the Organization’s account shall require the signature of the Treasurer and one of the directors.  The director signing an check cannot be an immediate relative to the treasurer.

6.01C Drill Master: Shall preside over and direct all practices, performances and other activities.  Develop and teach the drill.  Coordinate the team lineup for all practices, performances and other activities.

6.01D Assistant Drill Master: Shall assist the Drill Master as directed and in the absence of the drill master perform the duties of Drill Master.

6.01E Chaplain: Shall provide invocation prayers as deemed appropriate by the Organzation.

6.01F Assistant Chaplain: Shall provide Chaplain duties in the absence of the Chaplain or at other times as deemed appropriate by the Organization.

7.01 CHECKS, DEPOSITS AND FUNDS

7.01A Checks: All checks, drafts or orders of payment of monies, notes or other evidence of indebtedness issued in the name of the Organization shall be signed by the Treasurer and one of the directors that is not an immediate relative of the Treasurer.

7.01B Deposits: All funds of the Organization shall be deposited from time to time to the credit of the Organization in such director approved banks, trust companies or other depositories by the Treasurer in a timely manner.

7.01C Gifts: Any active member may accept on behalf of the Organization any contributions, gift, bequest, or device for the general purpose or for any special purpose of the Organization.  Any and all funds received by any active member for the purpose of the Organization shall be turned in no later than the next regular business meeting.

8.01 MEMBER RESPONSIBILITIES

All members must uphold the following rules and regulations:

1.    No stallions allowed

2.    Absolutely no foul language, alcoholic beverages and/or illegal substances will be tolerated before or during any performance, practice or while representing the team in any manner.  This will also apply to friends and family members who accompany team members to any event or practice.

3.    At any performance or event, riders must be in uniform, tacked and ready to ride and at the designated assembly location at least 30 minutes prior to the start time.  It is the members responsibility to assure that they know the uniform and the start time.

4.    Absolutely no animal abuse will be tolerated.  Reasonable correction will be allowed.

5.    No practice no performance: Riders must attend the three practices prior to any performance or event unless excused by the Drill Master and two board members.

6.    Three strikes and you are out: Any member that does not follow the rules and regulations will be given three chances: 1st offense will receive a verbal discussion and warning by the Board of Directors, 2nd offense will receive a suspension of 30 to 90 days depending on the severity of the infraction, 3rd offense will result in automatic dismissal from the team.

7.    All riders are responsible for their own transportation to all events and practices scheduled by the Organization.

8.    All riders must participate in the Organization’s parking responsibilities at the Nacogdoches County Expo.  Any rider that misses two consecutive parking events, without express permission from the Board of Directors, may be dismissed from the Organization.

9.    All riders ride at their own risk.  Each rider must sign a release form releasing the Organization and the Nacogdoches County Expo from any and all liability.

10. Any negative attitudes, comments or disrespect toward the Board of Directors and/or any of the appointed offices will not be tolerated and can result in dismissal from the Organization.

9.01 PRACTICES AND MEETINGS

Regular practices will be held each Tuesday night at the Nacogdoches County Expo starting at 7:00 p.m.  All riders should have their horses tacked and warmed up and ready to ride at 7:00 p.m. sharp.  Notices of practice will only be issued if the time and/or place has been changed.

Regular business meetings will be held at the Nacogdoches County Expo on the last Tuesday of every month.  Notices of business meetings will only be issued if the time and/or place has been changed.

10.01 DUES

Dues shall be twenty-five dollars ($25.00­) per year payable the first day of January and become delinquent on the first day of February.  Any delinquent member is not in good standing and cannot participate in any practice, performance or event until dues have been paid in full.

11.01 BY-LAW CHANGES

The Board of Directors reserves the sole right to make exceptions and/or amendments to the by-laws.  The Board of Directors reserves the sole right to immediately change the by-laws, within reason, if it is decided that the change is in the best interests of the Organization by a majority vote of the Directors.

 

Revised June 30, 2009